I-9 Verification Guide

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Obtain Form I-9 for each new hire Complete Section 1 on or before the employee's first day of work Have the employee complete their portion of Section 1 Examine acceptable documents presented by the employee (List A, or List B + C) Complete Section 2 within 3 business days of the employee's first day Record document information accurately Ensure documents appear reasonably genuine Retain completed I-9 forms for 3 years after hire or 1 year after termination (whichever is later) Store I-9 forms separately from personnel files Conduct periodic internal I-9 audits Re-verify employment authorization if required (for temporary work authorization) Prepare for I-9 inspections by ICE Do not request specific documents — let the employee choose Train HR staff on I-9 requirements and common mistakes

I-9 Verification Guide

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